Background
The Civil Society Network on Climate Change (CISONECC) is an umbrella body of Civil Society Organizations working in Climate Change and Disaster Risk Management in Malawi. The Network’s mission is to provide a platform for engagement between government and CSOs on climate change and related fields for improved adaptation and mitigation to climate change impacts, with an overall objective of building community resilience to the impacts of climate change. CISONECC comprises of national and international NGOs, other networks, alliances and research institutions, with a secretariat based in Lilongwe.
1. Position : Programmes Coordinator Reporting : National Coordinator
Duties and Responsibilities
- Coordinate, monitor or supervise the program related activities.
- Develop and recommend new or revised program goals and objectives.
- Develops and schedules program work plan in accordance with specifications and funding limitations; oversees daily operations and coordinates activities of program; determines priorities.
- Monitors and approves program expenditures ensuring that budget allocations are not overspent.
- Prepares or assists in preparation of proposal for funding and/or funding continuation from outside sponsors.
- Confers with and advises staff, interns, volunteers and others to provide technical advice, problem solving assistance, answers to questions and program goals and policy interpretation; refers to appropriate department person when unable to respond.
- Coordinates activities of program with inter-related activities of other programs, departments or staff to ensure optimum efficiency and compliance with appropriate policies, procedures and specifications.
- Prepares periodic reports, financial statements and records on program activities, progress, status or other special reports for management or outside agencies.
- Evaluates program effectiveness to develop improved methods; devises evaluation methodology and implements; analyzes results and recommends and/or takes appropriate action.
- Reviews applications or other program documents independently or in conjunction with supervisor to determine acceptance or make decisions pertaining to program.
- Support recruitment of program staff members within CISONECC secretariat to manage various activities, projects and programmes.
- Develops and facilitates workshops, meetings or conferences; coordinates logistics, scheduling and participant communications.
- Facilitating planning and implementation of project based and other network activities including monitoring, evaluation and reporting of network activities.
- Assist in conducting policy research and advocacy for issues/positions directly related to the project outputs and outcomes on behalf of the network.
- Such other duties and responsibilities as the coordinator may from time to time assign.
Personal Attributes
- Good knowledge of the application of climate change and disaster risk management-related issues and policy to a local government context.
- Effective written and verbal communication skills.
- Knowledge of budgeting and accounting principles.
- Knowledge of organizational practices.
- Knowledge of supervisory practices and principles.
- Skill in organizing work of self and others.
- Skill in both verbal and written communication.
- Competence with Microsoft Office or similar computer software, and web content management software.
- Ability to work on own initiative and as part of a team.
- A confident and outgoing self-starter who rises to the challenge and is proactive in seeking new opportunities.
- Able to deal with a diverse and demanding workload and to work under minimum of supervision.
- Natural enthusiasm and interest in the subject matter.
- Flexible approach to working hours.
Qualification and Experience
- Bachelor’s Degree in Environment and Natural Resources Management with Diploma or certificate in project management or monitoring and evaluation
- At least 5 years of relevant progressively administrative/coordination program experience the public or private sector or equivalent.
- Experience with a Local and National Authority in a similar position.
Experience of developing, implementing, monitoring and evaluation of strategic plans, advocacy strategies and monitoring and evaluation strategies for projects, programmes and institutions.
2. Position : Finance and Administration Officer Reporting : National Coordinator
Duties and responsibilities
- Manage financial and administration teams to achieve CISONECC financial goals.
- Develop the overall corporate financial goals and objectives.
- Oversee preparation of financial records related to general ledger, payroll, budget, expense, etc.
- Ensure that cash flow forecasts are produced and updated regularly
- Oversee the preparation of all financial statements, invoices, proposals as required by CISONECC policy.
- Ensure account receivables and payables activities are performed accurately and timely.
- Manage the preparation of balance sheets, income statements, expense reports, etc.
- Designing and effecting the led down procedures to help CISONECC achieve the Network objectives with regard to reliability of financial reporting, effectiveness and efficiency of operations and compliance with applicable laws and regulations.
- Ensure data integrity in all financial reporting as required by international standards.
- Perform finance analysis, reporting and management tasks different financial tasks.
- Identify and resolve invoicing issues, accounting discrepancies and other financial related issues with different stakeholders.
- Review financial paperwork and procedures and make appropriate changes.
- Supervise CISONECC finance and administration team and provide adequate training.
- Work as HR in for the network and other related matters.
- Attend to both internal and external audit for CISONECC as required from time to time.
- Managing donor funds for CISONECC and act as a communication point with donors
Personal Attributes
- Good knowledge in the field of Accounting with a background in NGOs working with governance projects.
- Effective written and verbal communication skills.
- Competence with QuickBooks or similar computer software, and web content management software.
- Ability to work on own initiative and as part of a team.
- A confident and outgoing self-starter who rises to the challenge and is proactive in seeking new opportunities.
- Able to deal with a diverse and demanding workload and to work under minimum of supervision.
- Natural enthusiasm and interest in the subject matter.
- Flexible approach to working.
Qualification and Experience
- The Ideal candidate should be a holder of Bachelors of Accountancy/ Finance or Business Administration obtained from Registered, recognized university and should be accredited by NCHE or.
- The ideal candidate should be a Charted Accountant (ACCA/ICAM) with over 3 years progressive working experience in finance and administration work in the public or private sector or equivalent.
- Competence with QuickBooks or similar computer software, and Ms excel and Ms word.
3. Position : Programme Officer (Communications and Advocacy) Reporting: Programmes Coordinator
Duties and Responsibilities
- Implementation of the CISONECC and projects publications policy; provides inputs, content development, coordination of production and dissemination of press releases, publications, articles and sharing of project knowledge and successes.
- Provision of inputs and information for elaboration of CISONECC’s communication strategy.
- Support towards increased awareness of CISONECC’S mandate and goals through dissemination of information, and supporting organization of CISONECC events.
- In coordination with National Coordinator, support in development and preparation of materials for profiling and awareness-raising including briefing materials and press releases.
- Facilitating formulation, implementation, monitoring, evaluation and reporting of plans and actions of the thematic clusters in line with the network’s strategic plan.
- Planning, budgeting and resource mobilisation on behalf of the network;
- assist in organization of publicity, advocacy, knowledge-sharing events and promotional opportunities.
- Assist in the review of reference materials, identification of reference materials for retention and maintenance of information database and photo library.
Organization and implementation of joint CISONECC information campaigns.
- Liaise with media outlets to ensure that the appropriate information and messages are reaching the public, including preparing press releases.
- Prepare promotional material on the CISONECC activities and projects, including pamphlets, videos, etc.
- Prepare communication reports for the Programme Management Team and CISONECC.
- Develop and maintain a CISONECC website, Twitter, Facebook, and weekly updates to members for information dissemination.
- Facilitating planning and implementation of project based and other network activities including monitoring, evaluation and reporting of network activities.
- Such other duties and responsibilities as the coordinator may from time to time assign.
Personal Attributes
- Good knowledge of the application of climate change and disaster risk management-related issues and policy to a local government context.
- Effective written and verbal communication skills.
- Competence with Microsoft Office or similar computer software, and web content management software.
- Ability to work on own initiative and as part of a team.
- A confident and outgoing self-starter who rises to the challenge and is proactive in seeking new opportunities.
- Able to deal with a diverse and demanding workload and to work under minimum of supervision.
- Natural enthusiasm and interest in the subject matter.
- Flexible approach to working hours.
Qualification and Experience
- Degree in Communications or equivalent.
- At least 3 years of relevant work experience in the public sector or equivalent.
- Experience with a Local and National Authority in a similar position.
- Experience of developing, implementing, monitoring and evaluation of communication and advocacy strategies for projects, programmes and institutions.
4. Position : Project Coordinator Reporting : Programmes Coordinator
Duties and Responsibilities
- Facilitating planning and implementation of project based and other network activities including monitoring, evaluation and reporting of network activities.
- Assist in conducting policy research and advocacy for issues/positions directly related to the project outputs and outcomes on behalf of the network.
- Facilitating implementation of capacity building initiatives within the network and its stakeholders on climate change issues.
- Assist in organising and facilitating network events including workshops, conferences and meetings and disseminating proceedings.
- Assist in coordination of the network’s thematic cluster activities.
- Facilitating formulation, implementation, monitoring, evaluation and reporting of plans and actions of the thematic clusters in line with the network’s strategic plan.
- Facilitating networking, negotiations, consensus building among CISONECC members within the thematic clusters.
- Assist in formulation of network agenda in accordance with the network’s strategic plan.
- Planning, budgeting and resource mobilisation on behalf of the network;
- Facilitating collaboration with relevant government departments and partners on relevant agenda.
- Assist in identifying and forging strategic partnerships with like-minded institutions at national and international levels.
- Such other duties and responsibilities as the coordinator may from time to time assign.
Personal Attributes
- Good knowledge of the application of climate change and disaster risk management-related issues and policy to a local government context.
- Knowledge on climate change and disaster risk management financing from public and private sector and risk transfer mechanisms.
- Effective written and verbal communication skills.
- Competence with Microsoft Office or similar computer software, and web content management software.
- Ability to work on own initiative and as part of a team.
- A confident and outgoing self-starter who rises to the challenge and is proactive in seeking new opportunities.
- Able to deal with a diverse and demanding workload and to work under minimum of supervision.
- Natural enthusiasm and interest in the subject matter.
Flexible approach to working hours.
Qualification and Experience
- Degree in Environmental Studies/Science or equivalent.
- At least 3 years of relevant work experience in the public sector or equivalent.
- Experience with a Local and National Authority in a similar position.
- Experience of developing, implementing, monitoring and evaluation of communication and advocacy strategies for projects, programmes and institutions.
5. Position : Accounts Officer Reporting: Finance and Administration Officer
Duties and Responsibilities
- Assist in budgeting and financial planning for various projects and the organization.
- Assist in preparing project reports and submitting the same to the Finance officer for review.
- Assist in ensuring timely capture and reporting of financial data into QuickBooks.
- Assisting Finance officer in budgeting for project proposals and project implementation.
- Maintain book keeping issues and updating of all ledgers for the network and projects.
- Updating of cashbook and bank reconciliation for various projects accounts and for the network.
- Preparing cheques, payment vouchers and making payments.
- Maintain Fixed asset register and updating where necessary.
- Ensuring all payments are properly liquidated.
- Any other duties that may be delegated by the Finance Officer.
- Any other duties assigned.
Personal Attributes
- Effective written and verbal communication skills
- Competence with Microsoft Office, excel or similar computer software and any accounting packages preferably Quick Books.
- Ability to work on own initiative and as part of a team.
- A confident and outgoing self-starter who rises to the challenge and is proactive in seeking new opportunities.
- Able to deal with a diverse and demanding workload and to work under minimum of supervision.
- Natural enthusiasm and interest in the subject matter.
- Flexible approach to working hours.
Qualification and Experience
- Diploma in financial accounting or related qualifications.
- At least 2 years of relevant work experience in the public sector or equivalent.
- Experience with a Local and National Authority or Non-Governmental Organizations in a similar position.
- Knowledge and experience in budgeting and managing projects, programmes or institutional finances.
- Knowledge and experience in working with and advancing policies at work place.
CISONECC is an equal opportunity employer
Interested applicants are requested to send a motivation/covering letter and resumes, with names and contacts of three traceable referees to the following address:
The National Coordinator
Civil society Network on Climate Change Box 1036, Lilongwe.
Hand delivery be done through our offices in Area 49 opposite Bingu Stadium street # 4 plot #49/6/2718.
The letter can also be sent through the following email addresses, cisonecc@cisoneccmw.org or felix@cisoneccmw.org
Closing date for receiving application is 31st December, 2019.
Only shortlisted candidates shall be communicated.